Banking Administrative Assistant
Are you an organized professional with a passion for supporting business operations? Apply Now!
Working with one of our top financial clients, this role calls for a Banking Administrative Assistant. This position is essential to maintaining seamless daily operations within the private wealth management team, offering exposure to the banking sector and opportunities to develop valuable administrative skills in a dynamic environment.
Pay rate range (CAD): $17.60/hr – $19.41/hr
Responsibilities
- Manage and maintain calendars for multiple team members, resolving conflicts efficiently
- Prepare and process paperwork, forms, and documentation for signature
- Assist with onboarding and offboarding procedures for team members
- Handle mailing, filing, and general administrative tasks with high attention to detail
- Support day-to-day operational activities, including preparing reports, invoices, and communications
- Coordinate meetings, participate in team touchpoints, and facilitate internal and external communications
- Maintain confidentiality and exercise discretion when handling sensitive information
- Support with travel arrangements and coordinate schedules amidst frequent changes
- Provide coverage for colleagues, supporting project deadlines and team priorities
- Assist in onboarding new team members and serve as a subject matter expert for common administrative tasks
Desired Skill-Set
- Minimum of 1 year of administrative experience
- Strong organizational and detail-oriented skills
- Excellent communication skills, both written and verbal
- Proven ability to adapt quickly and pivot in a fast-paced environment
- Proficient in Microsoft Office Suite (Outlook, Word, PowerPoint) and internet applications
- Ability to work independently and collaboratively across teams
- Strong judgment and discretion when managing confidential information
- Experience coordinating travel logistics and managing scheduling conflicts
Nice to Have
- Previous banking or financial services experience
- Experience supporting executive-level teams
- Ability to manage multiple priorities under tight deadlines
- Knowledge of banking policies and procedures
BeachHead is an equal opportunity agency and employer. We advocate for our candidates and welcome applicants regardless of race, color, religion, national origin, sex, age, or physical or mental disability. BeachHead or our clients may use technology-enabled tools, including automation and artificial intelligence (AI), to support parts of the recruitment process such as resume screening, application management, and candidate matching. These tools assist our recruiters and our clients, and do not replace human decision-making. This job posting represents a current or anticipated vacancy. The position may be filled at any time, and the posting may be removed without notice once the role has been filled.