Administrative Assistant – Banking
Are you detail-oriented and organized with a passion for supporting banking operations? Apply Now!
Working with one of our top financial clients, this role calls for an Administrative Assistant in the banking sector. This position involves providing essential administrative support for day-to-day operations, team coordination, and ensuring smooth workflow within a fast-paced environment.
Pay rate range (CAD): $17.60/hr – $19.41/hr
Responsibilities
- Manage and maintain calendars for multiple advisors, resolving scheduling conflicts creatively
- Assist with onboarding and offboarding activities for team members
- Handle administrative tasks such as preparing reports, invoices, correspondence, and documentation
- Process paperwork, forms, and documents requiring signatures, mailing, and filing
- Support internal team communication and provide updates on project statuses and daily activities
- Facilitate efficient handling of confidential information, including email correspondence for leadership
- Provide vacation and temporary coverage for colleagues and support additional leaders as needed
- Assist with the execution of ad-hoc administrative tasks with accuracy and diligence
- Participate in team meetings and internal touchpoints to stay aligned on priorities
- Contribute to a positive team environment, fostering a culture of care and professionalism
Desired Skill-Set
- 1-2 years of administrative experience, preferably in banking
- High school diploma or GED required
- Proficient in Microsoft Office Suite (Outlook, Word, PowerPoint)
- Strong organizational and time-management skills
- Excellent written and verbal communication abilities
- Ability to work independently and collaboratively in a multi-task environment
- Adaptability to shifting priorities and fast-changing scenarios
- Demonstrated attention to detail and accuracy
- Strong judgment and discretion when handling sensitive information
Nice to Have
- Previous banking experience
- Experience coordinating travel arrangements
- Familiarity with banking policies and procedures
- Experience with onboarding and training new administrative staff
BeachHead is an equal opportunity agency and employer. We advocate for our candidates and welcome applicants regardless of race, color, religion, national origin, sex, age, or physical or mental disability. BeachHead or our clients may use technology-enabled tools, including automation and artificial intelligence (AI), to support parts of the recruitment process such as resume screening, application management, and candidate matching. These tools assist our recruiters and our clients, and do not replace human decision-making. This job posting represents a current or anticipated vacancy. The position may be filled at any time, and the posting may be removed without notice once the role has been filled.