Administrative Assistant/Resource Coordinator – Banking
Are you an organized professional with a passion for supporting operational excellence? Apply Now!
Working with one of our top financial clients, this role calls for an Administrative Assistant/Resource Coordinator – Banking. This position involves providing centralized administrative support, office operations coordination, and contributing to process improvements within a dynamic banking environment. The role offers an excellent opportunity to enhance your skills in a collaborative team while gaining exposure to enterprise operations.
Pay rate range (CAD): $27.54/hr – $33.04/hr
Responsibilities
- Develop and maintain organized filing systems for business reports, forms, and documents, ensuring accuracy and accessibility both physically and digitally
- Draft, review, and distribute correspondence, presentations, and policies/procedures tailored to team needs
- Manage outgoing communications and respond to incoming inquiries, escalating issues as necessary
- Prepare, submit, and track departmental expense claims and reports
- Conduct premises inspections and complete monthly Health & Safety audits, including documentation and reporting
- Liaise with internal teams and external vendors to support office operations and facilities management
- Assist with staff and contractor onboarding, office moves, relocations, and planning activities to minimize operational disruptions
- Support office services such as inventory monitoring, supply ordering, and maintaining office supplies and refreshments
- Monitor stock levels, anticipate needs, process orders, and manage shipments efficiently
- Collaborate with stakeholders to ensure operational objectives are met and processes are optimized
- Review and organize work tasks for accuracy and compliance with standards
- Analyze operational issues, determine appropriate actions, and escalate when needed
- Identify opportunities for process improvements and support the implementation of efficiency initiatives
- Provide training support and mentorship for new team members as experience is gained
- Take on additional responsibilities as assigned to support team goals and business needs
Desired Skill-Set
- 2+ years of experience in an administrative support role
- Proven experience in high-volume, fast-paced environments
- Proficiency with Microsoft Office Suite (Outlook, Teams, Word, Excel)
- Strong verbal and written communication skills
- Excellent organizational abilities and attention to detail
- Effective collaboration and team engagement skills
- Analytical thinking and problem-solving capabilities
- High resilience and adaptability in changing environments
- Ability to work independently and take initiative
Nice to Have
- Experience with ServiceNow or similar platforms
- Relevant postsecondary education
- Customer service experience
BeachHead is an equal opportunity agency and employer. We advocate for our candidates and welcome applicants regardless of race, color, religion, national origin, sex, age, or physical or mental disability. BeachHead or our clients may use technology-enabled tools, including automation and artificial intelligence (AI), to support parts of the recruitment process such as resume screening, application management, and candidate matching. These tools assist our recruiters and our clients, and do not replace human decision-making. This job posting represents a current or anticipated vacancy. The position may be filled at any time, and the posting may be removed without notice once the role has been filled.