Events/Conference Coordinator – Banking or Capital Markets Events
Are you experienced in event coordination within the banking or financial services industry? Apply Now!
Working with one of our top financial clients, this role calls for an Events/Conference Coordinator – Banking or Capital Markets Events. This position involves assisting with the planning and execution of major conferences related to capital markets, managing various administrative tasks, and coordinating logistical elements for multiple events annually. The role offers opportunities for extension and potential conversion to full-time employment for the right candidate.
Pay rate range (CAD): $33.87 – $40.65
Responsibilities
- Manage and update conference data in systems such as Dealogic, The Tiley System, Investor Conference Calendar, CVENT, and SharePoint
- Maintain and distribute the weekly Investor Conference Calendar
- Track and report conference attendance and participation
- Update and organize presenter information, including bios and presentation materials
- Oversee conference mailboxes and correspondence
- Assist with preparing meeting materials, minutes, surveys, and post-event summaries
- Coordinate with internal teams and external suppliers for supplies, promotional items, shipping, and receiving
- Support on-site event execution including logistics and setup
- Assist with report generation, system updates, and data management
- Schedule and coordinate meetings, and participate in strategic planning
Desired Skill-Set
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
- Strong internet and web-based application skills
- Excellent written and verbal communication skills
- Effective presentation abilities, capable of engaging large audiences
- Ability to work independently as well as part of a team
- Self-motivated, detail-oriented, proactive, and adaptable
- Strong interpersonal skills and the ability to manage multiple priorities under pressure
- Ability to troubleshoot technical issues
- Experience as an administrative or sales assistant (1-2 years) in a professional environment
Nice to Have
- Experience with CVENT, Dealogic, Salesforce, or SharePoint
- Prior event management or coordination experience
- Knowledge of financial services or capital markets
- Ability to travel to events within the US and Canada, with 10+ events annually
- Flexibility to work overtime as needed
BeachHead is an equal opportunity agency and employer. We advocate for our candidates and welcome applicants regardless of race, color, religion, national origin, sex, age, or physical or mental disability. BeachHead or our clients may use technology-enabled tools, including automation and artificial intelligence (AI), to support parts of the recruitment process such as resume screening, application management, and candidate matching. These tools assist our recruiters and our clients, and do not replace human decision-making. This job posting represents a current or anticipated vacancy. The position may be filled at any time, and the posting may be removed without notice once the role has been filled.