Executive Assistant – Banking
Are you an organized professional with a passion for supporting senior executives? Apply Now!
Working with one of our top financial clients, this role calls for an Executive Assistant – Banking. This position offers the opportunity to provide high-level administrative support within a dynamic banking environment, supporting key leadership and contributing to the smooth operation of the executive office.
Pay rate range (CAD): $17.60 – $22.60
Responsibilities
- Provide dedicated administrative support to senior banking executives, including calendar management, meeting coordination, and correspondence handling
- Arrange complex travel plans including international and domestic flights, hotels, and ground transportation
- Manage and prioritize multiple tasks, ensuring all deadlines are met with high accuracy
- Prepare, review, and maintain reports, presentations, and documentation requiring a high level of attention to detail
- Coordinate and organize meetings, ensuring all logistics are handled seamlessly, including booking facilities and arranging necessary equipment and refreshments
- Exercise discretion and confidentiality when handling sensitive information and correspondence
- Handle reception duties as needed, greeting couriers and visitors efficiently
- Assist with event planning and logistical support for meetings or corporate events
- Maintain proficiency with MS Office applications and software systems relevant to the role (e.g., MS Outlook, Word, Excel, PowerPoint)
Desired Skill-Set
- Administrative background with 1-2 years of experience supporting senior leadership in a corporate environment
- Excellent written and verbal communication skills, professional and polished at all times
- Strong organizational skills and ability to multitask efficiently
- Proven time management and prioritization skills
- Experience managing complex travel arrangements and itineraries
- Ability to work independently and navigate a large, complex organization
- Discretion and high sensitivity when managing confidential information
Nice to Have
- Previous experience supporting C-suite executives in a financial or banking environment
- Event planning and coordination experience
- Fluency in additional languages is an asset
BeachHead is an equal opportunity agency and employer. We advocate for our candidates and welcome applicants regardless of race, color, religion, national origin, sex, age, or physical or mental disability. BeachHead or our clients may use technology-enabled tools, including automation and artificial intelligence (AI), to support parts of the recruitment process such as resume screening, application management, and candidate matching. These tools assist our recruiters and our clients, and do not replace human decision-making. This job posting represents a current or anticipated vacancy. The position may be filled at any time, and the posting may be removed without notice once the role has been filled.