Executive Assistant: Banking
Are you an organized, polished professional who thrives in a fast-paced executive environment? Apply Now!
Working with one of our top financial clients, this role calls for a Executive Assistant: Banking to provide high-level administrative support to senior leadership in a client-facing environment. The successful candidate will manage complex calendars, coordinate meetings and travel, process expenses, and communicate with clients and senior stakeholders.
Pay rate range (CAD): $17.60/hr – $32.80/hr
Responsibilities
- Manage complex calendars for senior executives, coordinating internal and client meetings, conferences, events, teleconferences, and travel itineraries.
- Schedule multi-party meetings across internal and external stakeholders while managing competing priorities.
- Coordinate meeting rooms, facilities, materials, and logistical requirements.
- Arrange domestic and international travel, including flights, ground transportation, and accommodation.
- Process travel and entertainment expenses accurately and efficiently.
- Complete compliance documentation and other administrative reports as required.
- Respond promptly and professionally to inquiries, resolving requests independently or redirecting them to the appropriate contact.
- Maintain clear and timely communication with clients, staff, senior stakeholders, and team members.
- Track and communicate updates relating to projects and day-to-day activities.
- Adapt quickly to changing executive and team priorities while ensuring deadlines are met.
- Handle correspondence and confidential information with discretion, escalating issues when appropriate.
- Apply department policies and procedures consistently to daily and project-related activities.
- Identify solutions to administrative issues using sound judgement, internal resources, and initiative.
- Contribute to a collaborative and positive team environment.
Desired Skill-Set
- Previous Executive Assistant experience, ideally supporting senior executives or C-suite stakeholders.
- Demonstrated experience managing complex calendars.
- Experience arranging domestic and international travel.
- Experience processing travel and entertainment expenses.
- Strong verbal and written communication skills.
- Excellent organizational skills, with the ability to prioritize and manage multiple deadlines.
- Strong attention to detail and accuracy.
- Ability to work effectively in a fast-paced, client-facing environment.
- Ability to anticipate needs, adjust to changing priorities, and work collaboratively.
- Strong problem-solving and decision-making skills within established parameters.
- Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
- Positive, professional attitude and commitment to delivering high-quality support.
Nice to Have
- Previous experience within a financial institution or banking environment.
- Experience supporting senior leadership in a highly regulated or client-focused setting.
BeachHead is an equal opportunity agency and employer. We advocate for our candidates and welcome applicants regardless of race, color, religion, national origin, sex, age, or physical or mental disability. BeachHead or our clients may use technology-enabled tools, including automation and artificial intelligence (AI), to support parts of the recruitment process such as resume screening, application management, and candidate matching. These tools assist our recruiters and our clients, and do not replace human decision-making. This job posting represents a current or anticipated vacancy. The position may be filled at any time, and the posting may be removed without notice once the role has been filled.