HR Program Delivery Specialist/Event Management

  • Date Posted Oct 28, 2021
  • Location Toronto, Ontario
  • Job Type Contract
  • Job ID 13274

Are you collaborative, innovative, and enjoy visionary thinking? Are you a self-motivated individual who is hardworking with proven work history? Are you a forward-thinking, creative individual who willingly takes ownership of complex and challenging initiatives? Then, apply now!

Working with one of our top financial clients, this role calls for an HR Program Delivery Specialist/Event Management who will be responsible for supporting the logistics, communication, registration, and virtual event management of talent development programs. The candidate must be able to work in a fast-paced environment. The ideal candidate is detail-oriented, possesses excellent communication skills, can multitask, and can work independently and manage time with minimal direction.


  • Coordinate logistics, production schedules, run sheets, and show flows for virtual events
  • Recommend and configure virtual event management tools to meet the unique needs of our vendors and participants
  • Gather requirements, make recommendations, and coordinate contracts/BEOs/F&B and other venue agreements for onsite venues for events
  • Provide on-site support and troubleshooting for in-person and virtual events
  • Provide expertise in the area of event management industry best practices and emerging trends
  • Coordinate Senior Leader participants unique needs
  • Provide consultation for possible in-person events
  • Collaborate with event management partners and vendors to provide exceptional attendee experience for Top Talent Programs & SVP Development Programs
  • Setup and configure virtual training tools such as WebEx and possibly WebEx training and WebEx events
  • Setup WebEx functionality to meet training program needs
  • Organize and conduct dry-runs with vendors and partners presenting during training sessions
  • Liaise with partners and stakeholders in the resolution of program tasks and issues
  • Provide program-specific analysis and support for Talent Management, Colleague and Culture Programs
  • Establish best-in-class partnerships with vendors and determine guidelines and procedures to ensure program needs are consistently met to provide an exceptional participant experience
  • Prepare budget forecasts and manage some components of program budgets
  • Conduct internal and external research projects
  • Support the development and implementation procedures for Talent Management, Colleague and Culture programs
  • Use data to assess, draw conclusions and make recommendations for programs and procedures
  • Own relevant work packages through collaboration with multiple stakeholders to prepare for program implementation, managing deadlines, escalating issues to program owner, and adjusting to changing work priorities
  • Own and coordinate communication correspondence and invitations from Talent Management, Colleague and Culture secure email boxes
  • Develop and maintain documentation and communication materials
  • Coordinate translation of program-specific communication and presentations
  • Support the development and delivery of presentations and communications
  • Consistently exercise discretion in managing correspondence, information, and all matters of confidentiality
  • Liaison with special assistants and representatives from senior executive attendees' and guests' offices attending programs to ensure unique needs are met
  • Track confidential program data
  • Access program reporting and provide reporting recommendations
  • Create and manage unique registration experiences for Senior Leaders

Desired Skill Set:

  • Undergraduate Degree
  • 5 years of experience as an Administrative Coordinator
  • 7 years of experience supporting projects or acting in a coordinator role
  • Experience working with HR delivery programs
  • Experience facilitating team meetings and hosting virtual events
  • Experience working in Virtual Event Management/Coordination
  • Experience working with Training Programs
  • Experience working with MS Office and MS Excel
  • Experience working with video conferencing applications, WebEx Meetings, and WebEx Events

Nice To Have:

  • Experience hosting virtual training events in WebEx
  • Experience working with WebEx configuration and functionality
  • Experience supporting training program registration, tracking, and communication an asset

BeachHead is an equal opportunity agency and employer. We advocate for you and welcome anyone regardless of race, color, religion, national origin, sex, physical or mental disability, or age.

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