Project Coordinator
Are you organized and customer-focused with a passion for creating a positive workplace experience? Apply Now!
Working with one of our top financial clients, this role calls for a Project Coordinator. The Project Coordinator will be responsible for supporting daily office operations, coordinating workplace services, and ensuring a seamless environment for employees and visitors alike. This position offers an opportunity to contribute to a well-functioning, engaging workplace while developing your project management and facilities coordination skills.
Pay rate range (CAD): $17.60/hr – $34.78/hr
Responsibilities
- Maintain a clean, organized, and fully functional office environment
- Manage office supplies, kitchen inventory, refreshments, and shared resources
- Coordinate with building management, technology, facilities, and Workplace Services teams to resolve issues
- Monitor office conditions and escalate maintenance concerns as needed
- Support planning and execution of meetings, town halls, leadership sessions, and employee events
- Coordinate room bookings, catering, materials, seating, and logistics for events
- Assist with workplace engagement initiatives in collaboration with internal teams
- Serve as the primary contact for workplace-related questions and requests
- Welcome visitors, coordinate access, hospitality, and meeting arrangements
- Support onboarding activities, including access card administration and new hire setup
- Manage incoming mail, courier shipments, packages, and print requests
- Maintain workplace systems such as seating management tools
- Distribute office communications and support special projects
- Coordinate vendors, suppliers, and service providers
- Track inventory levels and place orders as required
- Support workplace health, safety, and emergency procedures
Desired Skill-Set
- 2-5 years of experience in workplace services, office administration, facilities coordination, hospitality, or related field
- Strong organizational and time management skills
- Excellent customer service and communication skills
- Ability to manage multiple priorities and work independently
- Strong attention to detail and problem-solving skills
- Proficiency with Microsoft Office applications
- Experience coordinating events, meetings, or workplace operations is an asset
Nice to Have
- Previous experience supporting workplace engagement or employee programs
- Knowledge of health and safety regulations in office environments
- Experience working with vendors and external partners
- Ability to adapt to changing priorities and deadlines
- Basic familiarity with workplace management software or tools
BeachHead is an equal opportunity agency and employer. We advocate for our candidates and welcome applicants regardless of race, color, religion, national origin, sex, age, or physical or mental disability. BeachHead or our clients may use technology-enabled tools, including automation and artificial intelligence (AI), to support parts of the recruitment process such as resume screening, application management, and candidate matching. These tools assist our recruiters and our clients, and do not replace human decision-making. This job posting represents a current or anticipated vacancy. The position may be filled at any time, and the posting may be removed without notice once the role has been filled.