Executive Assistant-Banking
Are you an experienced Executive Assistant seeking your next opportunity? Apply Now!
Working with one of our top financial clients, this role calls for an Executive Assistant-Banking. This position involves providing dedicated administrative support to senior executives, primarily supporting a Vice President and multiple directors. The role offers potential for extension and conversion, with the opportunity to work within a dynamic financial environment.
Pay rate range (CAD): $17.60/hr – $26.83/hr
Responsibilities:
- Manage and coordinate calendars for assigned executives, including scheduling meetings, checking for conflicts, and preparing agendas
- Arrange travel and accommodations, including itineraries and expense reports
- Support meeting logistics, including booking venues, preparing materials, and arranging equipment and refreshments
- Handle correspondence, emails, and communication on behalf of executives, ensuring timely follow-up and prioritization
- Maintain and organize files, documentation, and reports with confidentiality and accuracy
- Review and process expense reports and invoices
- Assist with office logistics, including room bookings and event support as needed
- Exercise discretion when managing sensitive information and correspondence
- Prioritize workload to meet deadlines in a fast-paced environment
- Coordinate and communicate effectively with internal and external stakeholders
Desired Skill-Set:
- 1-2 years of experience as an Executive Assistant
- Calendar management expertise, including scheduling and conflict resolution
- Expense management experience, including reviewing and submitting invoices
- Proficiency in Microsoft 365 applications: Excel, Outlook, Word
- Strong organizational skills and attention to detail
- Excellent communication skills, both verbal and written
- Ability to work independently with minimal supervision
- Discretion and confidentiality in handling sensitive information
- Strong decision-making skills
Nice to Have:
- Experience in the banking or financial sector
- Familiarity with AI tools like Copilot or ChatGPT integration
- Prior experience working with senior executives in a corporate environment
BeachHead is an equal opportunity agency and employer. We advocate for our candidates and welcome applicants regardless of race, color, religion, national origin, sex, age, or physical or mental disability. BeachHead or our clients may use technology-enabled tools, including automation and artificial intelligence (AI), to support parts of the recruitment process such as resume screening, application management, and candidate matching. These tools assist our recruiters and our clients, and do not replace human decision-making. This job posting represents a current or anticipated vacancy. The position may be filled at any time, and the posting may be removed without notice once the role has been filled.