Administrative Assistant
Are you an experienced administrative professional seeking a dynamic role in a collaborative environment? Apply Now!
Working with one of our top financial clients, this role calls for an Administrative Assistant. This position involves providing comprehensive administrative support to senior leaders within a fast-paced, team-oriented setting. The successful candidate will manage calendars, coordinate meetings, and assist with various administrative tasks to ensure smooth daily operations and high-level client service.
Pay rate (CAD): $17.60/hr-$22.38/hr
Responsibilities
- Manage and coordinate calendars for executives and support staff.
- Schedule and facilitate meetings, including booking facilities, preparing materials, and arranging equipment.
- Assist with organizing team events, town halls, and celebrations.
- Prepare reports, presentations, correspondence, and other documentation accurately and timely.
- Respond to internal and external inquiries, prioritizing and redirecting as needed.
- Support team communication and collaboration through Microsoft Office applications and Teams.
- Maintain organized, confidential files and records.
- Provide support during training and onboarding of new staff.
- Collaborate with Administrative Assistants and leadership to improve workflows.
- Assist with special projects and ad hoc administrative tasks.
Desired Skill-Set
- Strong verbal and written communication skills.
- Highly organized with excellent attention to detail.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Teams.
- Ability to work independently and manage multiple priorities effectively.
- Strong interpersonal and relationship-building skills.
- Multi-tasking and time-management capabilities.
Nice to Have
- Proactive mindset with the ability to anticipate needs.
- Demonstrated initiative and ownership of tasks.
BeachHead is an equal opportunity agency and employer. We advocate for our candidates and welcome applicants regardless of race, color, religion, national origin, sex, age, or physical or mental disability. BeachHead or our clients may use technology-enabled tools, including automation and artificial intelligence (AI), to support parts of the recruitment process such as resume screening, application management, and candidate matching. These tools assist our recruiters and our clients, and do not replace human decision-making. This job posting represents a current or anticipated vacancy. The position may be filled at any time, and the posting may be removed without notice once the role has been filled.