Executive Assistant – Banking
Are you an experienced executive assistant ready to support senior banking professionals? Apply Now!
Working with one of our top financial clients, this role calls for an Executive Assistant supporting high-level executives in the banking sector. This position offers a dynamic environment where your organizational skills and professionalism will be crucial to success.
Pay rate range (CAD): $30.29/hr – $36.35/hr
Responsibilities
- Manage complex calendars and scheduling for VP/SVP level executives
- Coordinate and prepare materials for meetings, including agendas and presentations
- Handle confidential correspondence and sensitive information with discretion
- Arrange travel, accommodations, and logistical details as needed
- Assist with email management and prioritize incoming communication
- Ensure timely follow-up on action items from meetings
- Support administrative tasks such as document preparation and data entry
- Collaborate with internal teams and external stakeholders, including OSFI contacts
- Maintain organized electronic and physical filing systems
- Proactively identify scheduling conflicts and resolve them efficiently
- Support onboarding and offboarding processes as required
Desired Skill-Set
- Minimum of 5+ years of experience supporting VP/SVP level executives
- Proficiency in MS Office suite, including Outlook, Teams, and OneNote
- Exceptional calendar management and organizational skills
- Strong attention to detail and accuracy
- Highly proactive with a strong sense of urgency
- Professional demeanor with excellent communication skills
- Ability to handle multiple priorities in fast-paced environments
Nice to Have
- Experience within the banking or financial services industry
- Familiarity with risk management or regulatory environments
- Previous support for larger teams or multiple executives
- Bilingualism is an asset
BeachHead is an equal opportunity agency and employer. We advocate for our candidates and welcome applicants regardless of race, color, religion, national origin, sex, age, or physical or mental disability. BeachHead or our clients may use technology-enabled tools, including automation and artificial intelligence (AI), to support parts of the recruitment process such as resume screening, application management, and candidate matching. These tools assist our recruiters and our clients, and do not replace human decision-making. This job posting represents a current or anticipated vacancy. The position may be filled at any time, and the posting may be removed without notice once the role has been filled.