Administrative Assistant-Banking
Are you an organized professional ready to support senior leaders in a dynamic environment? Apply Now!
Working with one of our top financial clients, this role calls for an Administrative Assistant-Banking. This position offers an excellent opportunity to provide dedicated administrative support to executives at the Vice President level, with exposure to senior leadership and a collaborative team environment. The role involves managing calendars, coordinating meetings, and assisting with a variety of administrative tasks to ensure smooth daily operations. This contract position is hybrid, with four days in the office per week, and is suitable for candidates with up to two years of experience in administrative support.
Pay rate range (CAD): $17.60/hr – $19.41/hr
Responsibilities
- Manage calendars and schedule meetings efficiently for executives and team members
- Coordinate team meetings, town halls, and leadership sessions
- Organize and plan team events, including holiday functions and celebrations
- Prepare reports, presentations, and correspondence with accuracy and attention to detail
- Assist with travel arrangements and logistics as needed
- Support internal communications and document management
- Respond promptly to inquiries and coordinate with internal stakeholders
Desired Skill-Set
- Strong verbal and written communication skills
- Highly organized with exceptional attention to detail
- Proficiency in Microsoft Office applications: Excel, PowerPoint, Outlook, and Teams
- Ability to work independently and manage multiple priorities effectively
- Excellent interpersonal and relationship-building skills
- Multi-tasking capability and time management skills
Nice to Have
- Proactive approach with the ability to anticipate needs
- Demonstrated initiative and willingness to take ownership of tasks
- Previous experience supporting senior leadership and executive teams
BeachHead is an equal opportunity agency and employer. We advocate for our candidates and welcome applicants regardless of race, color, religion, national origin, sex, age, or physical or mental disability. BeachHead or our clients may use technology-enabled tools, including automation and artificial intelligence (AI), to support parts of the recruitment process such as resume screening, application management, and candidate matching. These tools assist our recruiters and our clients, and do not replace human decision-making. This job posting represents a current or anticipated vacancy. The position may be filled at any time, and the posting may be removed without notice once the role has been filled.