Conference/Event Coordinator – CVENT
Are you experienced in coordinating large-scale conferences with a focus on Cvent and banking events? Apply Now!
Working with one of our top financial clients, this role calls for a Conference Coordinator specializing in Cvent and banking event logistics. This position involves supporting the planning, execution, and reporting of approximately 30 conferences annually, requiring administrative expertise and strong stakeholder coordination.
Pay rate range (CAD): $36.23/hr – $43.28/hr
Responsibilities
- Manage and update data in systems such as Cvent, Dealogic, The Tiley System, and conference calendars
- Maintain and distribute conference schedules and attendance reports
- Track and update company bios, presentation materials, and marketing content
- Oversee conference mailboxes and communication channels
- Prepare meeting materials, minutes, and post-event surveys and summaries
- Coordinate supplies, promotional items, and logistics with internal teams and suppliers
- Assist with on-site event execution and support the team during conferences
- Support strategic planning and documentation of conference activities
- Perform administrative tasks such as mail merging, report creation, and system updates
Desired Skill-Set
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
- Strong internet research and online program management skills
- Excellent written and verbal communication skills, with experience liaising with senior stakeholders
- Ability to troubleshoot technical issues quickly and efficiently
- Previous experience in event coordination, project support, or administrative roles within financial services (1-2 years)
- Demonstrated ability to multitask and work effectively in fast-paced environments
- Strong attention to detail, proactive attitude, and professional demeanor
- Ability to work independently and collaboratively, with a focus on timelines and deliverables
Nice to Have
- Experience with Cvent, Dealogic, Salesforce, SharePoint
- Familiarity with event logistics and vendor management
- Previous exposure to banking or financial industry conferences
BeachHead is an equal opportunity agency and employer. We advocate for our candidates and welcome applicants regardless of race, color, religion, national origin, sex, age, or physical or mental disability. BeachHead or our clients may use technology-enabled tools, including automation and artificial intelligence (AI), to support parts of the recruitment process such as resume screening, application management, and candidate matching. These tools assist our recruiters and our clients, and do not replace human decision-making. This job posting represents a current or anticipated vacancy. The position may be filled at any time, and the posting may be removed without notice once the role has been filled.