Resource Coordinator
Are you an organised professional with a knack for office coordination? Apply Now!
Working with one of our top financial clients, this role calls for a Resource Coordinator. This position involves providing centralized administrative support, managing office operations, and ensuring seamless facilities coordination. The role offers opportunities to contribute to process improvements and develop broader operational skills.
Pay rate range (CAD): $27.54/hr – $33.04/hr
Responsibilities
- Develop and maintain organized filing systems for reports, forms, and documentation (paper and electronic)
- Draft, edit, and distribute correspondence, presentations, and policies/procedures
- Dispatch outbound communications and respond to inquiries, escalating issues as needed
- Prepare, submit, and track departmental expense claims and reports
- Conduct premises inspections and complete monthly Health & Safety audits, including reporting and follow-up
- Liaise with internal teams and external vendors to support office operations and facilities activities
- Assist with onboarding and offboarding staff and contractors, office moves, and space planning
- Support office services such as stock management, ordering supplies, and maintaining inventories
- Collaborate with stakeholders to meet business objectives
- Ensure completeness and accuracy of work, adhering to established standards
- Identify opportunities to improve operational efficiency and participate in process enhancements
- Support training and onboarding of new team members as needed
- Take on additional responsibilities to support team and business needs
Desired Skill-Set
- Strong English writing skills – priority
- 2+ years experience supporting administrative functions
- Proven ability to work in high-volume, fast-paced environments
- Proficiency with Microsoft Office suite (Outlook, Teams, Word, Excel)
- Excellent verbal and written communication skills
- Strong organisation and prioritisation skills
- Collaborative team player with interpersonal skills
- Analytical thinking and problem-solving abilities
- High attention to detail
- Resilient, adaptable, and able to work independently
- Takes initiative to resolve issues proactively
Nice to Have
- Experience with ServiceNow
- Relevant postsecondary education
- Customer service background
BeachHead is an equal opportunity agency and employer. We advocate for our candidates and welcome applicants regardless of race, color, religion, national origin, sex, age, or physical or mental disability. BeachHead or our clients may use technology-enabled tools, including automation and artificial intelligence (AI), to support parts of the recruitment process such as resume screening, application management, and candidate matching. These tools assist our recruiters and our clients, and do not replace human decision-making. This job posting represents a current or anticipated vacancy. The position may be filled at any time, and the posting may be removed without notice once the role has been filled.