Events/Conference Coordinator
Are you experienced in coordinating large-scale events and conferences? Apply Now!
Working with one of our top financial clients, this role calls for an Events/Conference Coordinator. This position involves supporting the planning and execution of multiple conferences annually, ensuring smooth operations from data management to on-site event support, within a dynamic financial services environment.
Pay rate range (CAD): $33.78/hr – 34.24/hr
Responsibilities
- Maintain and update data in various conference management systems including Dealogic, The Tiley System, Investor Conference Calendar, and CVENT
- Update weekly Investor Conference Calendar and track conference attendance, participation, and presentation materials
- Manage conference-related email inboxes, coordinate shipments, supplies, and promotional items
- Assist in preparing meeting materials, minutes, post-event surveys, and summaries
- Collaborate with internal teams and external vendors to ensure successful event execution
- Support on-site event activities, including logistics and coordination during conferences
- Generate reports, extract data, and assist with strategic planning and documentation
- Liaise with stakeholders at various levels, including C-level executives, ensuring clear and professional communication
- Handle administrative tasks such as mail merging, system updates, and schedule coordination
Desired Skill-Set
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
- Tech-savvy with the ability to troubleshoot common software issues
- Strong written and verbal communication skills
- Experience in event coordination, data management, or administrative support (1-2 years)
- Critical thinking with the ability to handle multiple tasks simultaneously
- Ability to work independently and take ownership of responsibilities
- Adaptability to a fast-paced environment and changing priorities
- Professional demeanor with excellent interpersonal skills
Nice to Have
- Experience with CVENT, Dealogic, Salesforce, or SharePoint
- Previous experience working with financial or corporate events
- Knowledge of conference logistics, vendor management, and promotional coordination
BeachHead is an equal opportunity agency and employer. We advocate for our candidates and welcome applicants regardless of race, color, religion, national origin, sex, age, or physical or mental disability. BeachHead or our clients may use technology-enabled tools, including automation and artificial intelligence (AI), to support parts of the recruitment process such as resume screening, application management, and candidate matching. These tools assist our recruiters and our clients, and do not replace human decision-making. This job posting represents a current or anticipated vacancy. The position may be filled at any time, and the posting may be removed without notice once the role has been filled.